How I tend to label bad hardware
Every so often I wind up dealing with some piece of hardware that's bad, questionable, or apparently flaky. Hard disks are certainly the most common thing, but the most recent case was a 10G-T network card that didn't like coming up at 10G. For a long time I was sort of casual about how I handled these; generally I'd set them aside with at most a postit note or the like. As you might suspect, this didn't always work out so great.
These days I have mostly switched over to doing this better. We have a labelmaker (as everyone should), so any time I wind up with some piece of hardware I don't trust any more, I stick a label on it to mark it and say something about the issue. Labels that have to go on hardware can only be so big (unless I want to wrap the label all over whatever it is), so I don't try to put a full explanation; instead, my goal is to put enough information on the label so I can go find more information.
My current style of label looks broadly like this (and there's a flaw in this label):
volary 2018-02-12 no 10g problem
The three important elements are the name of the server the hardware came from (or was in when we ran into problems), the date, and some brief note about what the problem was. Given the date (and the machine) I can probably find more details in our email archives, and the remaining text hopefully jogs my memory and helps confirm that we've found the right thing in the archives.
As my co-workers gently pointed out, the specific extra text on this label is less than idea. I knew what it meant, but my co-workers could reasonably read it as 'no problem with 10G' instead of the intended meaning of 'no 10g link', ie the card wouldn't run a port at 10G when connected to our 10G switches. My takeaway is that it's always worth re-reading a planned label and asking myself if it could be misread.
A corollary to labeling bad hardware is that I should also label good hardware that I just happen to have sitting around. That way I can know right away that it's good (and perhaps why it's sitting around). The actual work of making a label and putting it on might also cause me to recycle the hardware into our pool of stuff, instead of leaving it sitting somewhere on my desk.
(This assumes that we're not deliberately holding the disks or whatever back in case we turn out to need them in their current state. For example, sometimes we pull servers out of service but don't immediately erase their disks, since we might need to bring them back.)
Many years ago I wrote about labeling bad disks that you pull out of servers. As demonstrated here, this seems to be a lesson that I keep learning over and over again, and then backsliding on for various reasons (mostly that it's a bit of extra work to make labels and stick them on, and sometimes it irrationally feels wasteful).
PS: I did eventually re-learn the lesson to label the disks in your machines. All of the disks in my current office workstation are visibly labeled so I can tell which is which without having to pull them out to check the model and serial number.
Sending emails to your inbox is a dangerous default
One of the things I have to keep learning over and over again about email is that I should not let so many things bother me by showing up in my inbox. Even relatively low-volume things.
(I can filter or I can eliminate the email, depending on the situation.)
It starts innocently enough. You start getting some new sort of email (perhaps you sign up for it, maybe it's an existing service sending new email, or perhaps it's a new type of notification that you've been auto-included in). It's low volume and reasonably important or useful or at least interesting. But it's a drip. Often it ramps up over time, and in any case there are a lot of sources of such drips so collectively they add up.
In the process of planning an entry about dealing with this, I've come to the obvious realization that one important part here is that new email almost always defaults to going to your inbox. When it goes to your inbox two things happen. First, it gets mixed up with everything else and you have to disentangle it any time you look at your inbox. Second, by default it interrupts you when it comes in. Sure, I may have some tricks to avoiding significant interruptions from new email, but it still partly interrupts me (I have to look at the subject at least), and unless I'm very busy there's always the temptation to read it right now just so that I can throw it away (or file it away).
(Avoiding that interruption in the first place is not an option for two reasons. First, part of my job as a sysadmin is to be interrupted by sufficiently important issues. Second, I genuinely want to read some email right away; it's important or I'm expecting it or I'm looking forward to it.)
It's certainly possible to move email so it doesn't wind up in my inbox, but as long as the default is for email to go to my inbox, stuff is going to keep creeping in. It's inevitable because people follow the path of least resistance; when it takes more work to filter things out (and requires a sample email and some guesses as to what to match on and so on), we don't always do that extra work.
(And that's the right tradeoff, too, at least some of the time. One email a year or even a month probably is not worth the time to set up a filter for. Maybe not even one email a week, depending.)
If email defaulted to not coming to my inbox and had to be filtered in, my email life would be a very different place. There are drawbacks to this, so in practice probably the easiest way to arrange it is to have different email accounts with different inboxes that have different degrees of priority (and that you check at different times and so on).
(Of course this is where my email mistake bites me in the rear. I don't have the separate email accounts that other people often do; I would have to set up new ones and shift things over. This is something I'll have to do someday, but I keep deferring it because of the various pains involved.)
PS: There are also practical drawbacks to shifting (some) email out of your inbox, in that unless you're very diligent it increases the odds that the email won't get dealt with because you just don't get around to looking at it. This is certainly happening with some of the email that I've moved out of my inbox; I'll get to it someday, probably, but not right now.